“First draft came back in about 20 minutes and I had pricing approved inside two hours. That used to be four days.”
MTMarcus T.Director · HVAC, Victoria
Set up with this customer's own process steps.
“It doesn’t pretend to be finished. Missing scope and open questions stay visible instead of the tool inventing a number.”
NFNathan F.Estimator · Solar
Your numbers will depend on your jobs, so we’ll measure it on three of yours, start to finish, checking and corrections included.
YOU’VE PROBABLY ALREADY TRIED IT
Every tender takes days of your most expensive person’s time, whether you win it or not.
So you drop the drawings into ChatGPT or Claude. Thirty seconds later, you’ve got a spreadsheet.
Then you look closer. Where did 42 downlights come from? Did it pick up the fire dampers on level two? Was that cable measured or made up? And those rates aren’t yours.
So to trust it, you redo it. You haven’t saved time, you’ve added a step.
Speed isn’t the problem. Trust is.
One prompt was never going to fix that, because estimating isn’t one task. It’s a process.
YOUR PROCESS RIGHT NOW
Your estimating probably looks like this.
Reading the plans, the takeoff, the labour and everything in between. By hand, on every tender.
PDFPDFPDFREV B?37 files
01 / 05
Sorting the pack
Drawings, specs, schedules, an addendum or two. First you work out which revision is current.
GPO ×
02 / 05
The takeoff
Hours on the plans, counting every fitting and measuring every run. Miss one and it’s your margin.
03 / 05
Typing it up
Every number into the spreadsheet by hand. Same template, same copy and paste.
Labour$ —Supplier rate?Materials$ —Margin% —
04 / 05
Pricing it
Looking up your rates, chasing supplier prices, working out the labour. Line after line.
REV A
→
REV B
2 added · 1 removed↺ recount, retype, reprice
05 / 05
When the drawings change
An addendum lands and you’re back at the takeoff, on a job you might not win.
THE SUBCONTRACTOR AGENT SYSTEM
Measure. Approve. Price.
We kept hitting that wall with 80+ subcontractors. So we stopped asking AI for a takeoff and built the whole process: the 15 stages a good estimator works through, in one custom estimating plugin for Claude or ChatGPT, set up around your trade, BOQ layout, pricing and quote.
Inside your plugin
In
Tender pack in
Drawings, specs and schedules, however they arrive.
M
Measure
Registers every document and revision, pulls out every “contractor to” note and builds the BOQ in your layout. Each line shows where it came from: a drawing cut-out, the legend line, drawing number and revision. Unclear items are flagged, never guessed.
You
Approve
Your estimator checks instead of redoing: number, picture, number, picture. Changes save as a new revision, marked as theirs. Sign-off locks to that exact BOQ.
P
Price
Your rates, each with source and date. Any missing rate is listed for you to fill in. You get an internal pricing workbook and a draft quote on your letterhead, with your costs and markups kept off it.
+
Addenda
Addendum in. Change schedule out, with before-and-after excerpts and the price difference. Your original stays untouched.
You
You send it
Nothing goes to the builder until you’ve approved it.
PROVEN ON YOUR JOBS FIRST
Don’t take our word for it. Check it on your work.
Keep quoting the way you do now while we build it. Switch over once you’ve seen it match your own jobs.
1Give us three jobs you’ve already priced
2We run the first one with you and compare it line by line
3We lock the setup and run the other two without seeing your numbers
The target is every row and the price matching to the cent. Where it differs, we show you why and fix the rules, never the answer. And it’s backed by our 14-day money-back guarantee.
FROM A REAL TEST RUN
One tender in. Three trades estimated.
What lands on your estimator’s desk. The BOQ, pricing and quote are from a real electrical tender, with the business name blurred.
Watch it run Tender in, workbooks out
The BOQ Every line traced to a drawingThe pricing Labour hours on every lineThe quote A draft until you approve it
WHY IT’S DIFFERENT
Not one prompt. A process with receipts.
AI is already fast. You need a number you can trace back to the drawings and put your name on.
What you getEstimating pluginA one-off AI promptBy hand
Every quantityshows its drawing, page and revision✓✕Your notes
Your rateswith source and date✓Not yours✓
Gapsflagged, not guessed✓Guesses✓
Estimator sign-offbefore anything is priced✓✕✓
Addendaturned into a change schedule✓✕Recount
Your estimatorspends the time…CheckingRedoingTyping
Sample demonstrationStep-by-step guideChange scheduleYour rates and rulesPricing workbookCustomer quoteYour BOQ, with receipts
WHAT YOU GET
A custom estimating plugin, built around your business.
Done-for-you setup and handoverBy co-founders Mac and Sety. Proven on 3 of your completed jobs, then your team is walked through it.
Built from the files you already haveThree quoted jobs, your pricing sheet and quote template. Messy is fine. No pricing sheet? We’ll build one with you, and you confirm every figure.
Complete BOQ templateYour layout, sections and units.
Complete pricing templateYour rates, labour and markups, set up as rules.
Complete quote templateOn your letterhead, with your costs and markups kept off it.
15 estimating stagesThe steps a good estimator works through, from tender pack to quote.
Fully customisableRates, rules, templates and workflow. Change anything, any time.
You own everythingYour plugin and files, in your own Claude or ChatGPT account.
Works with your files where they liveOn your computer, or synced from SharePoint, OneDrive, Google Drive or Dropbox. Workbooks open in Excel or Sheets.
From pilot and custom-workflow clients in HVAC, electrical and solar.
LOLiam O.Estimator · HVAC★ 5.0
“The BOQ draft with workings attached is the standout. I can see where each quantity came from instead of guessing what the spreadsheet did.”
PRPat R.Director · Solar★ 5.0
“It prices from OUR confirmed rates. If a supplier price is missing it says so and waits for me. That honesty is why I keep using it.”
DWDi W.Office Administrator · HVAC★ 5.0
“The customer quote keeps our terms and hides our internal margins. That's the detail everyone forgets until they send the wrong spreadsheet to a client.”
MDMark D.Estimator · HVAC★ 5.0
“The thing that surprised me was the exclusions list. It flagged items I'd normally have to remember from experience — saves me from myself.”
LOLiam O.Estimator · HVAC★ 5.0
“The BOQ draft with workings attached is the standout. I can see where each quantity came from instead of guessing what the spreadsheet did.”
PRPat R.Director · Solar★ 5.0
“It prices from OUR confirmed rates. If a supplier price is missing it says so and waits for me. That honesty is why I keep using it.”
DWDi W.Office Administrator · HVAC★ 5.0
“The customer quote keeps our terms and hides our internal margins. That's the detail everyone forgets until they send the wrong spreadsheet to a client.”
MDMark D.Estimator · HVAC★ 5.0
“The thing that surprised me was the exclusions list. It flagged items I'd normally have to remember from experience — saves me from myself.”
DFDamien F.Estimator · Electrical★ 5.0
“Traced a random quantity back to the drawing sheet and revision in about ten seconds. That traceability is why I trust the rest of it.”
PNPriya N.Office Manager · Electrical★ 5.0
“We were skeptical about AI pricing but it used our rate book, not made-up numbers. The review step is built in, which is what sold us.”
BRBen R.Owner · Electrical★ 5.0
“Ran our first one on a job we'd already priced manually as a test. It landed within a few percent of my number, and the differences were easy to see because the workings are shown.”
EMElena M.Estimator · Electrical★ 5.0
“Labour allowances were my worry — a plausible number can still lose you money. Our confirmed allowances get applied the same way every time now.”
DFDamien F.Estimator · Electrical★ 5.0
“Traced a random quantity back to the drawing sheet and revision in about ten seconds. That traceability is why I trust the rest of it.”
PNPriya N.Office Manager · Electrical★ 5.0
“We were skeptical about AI pricing but it used our rate book, not made-up numbers. The review step is built in, which is what sold us.”
BRBen R.Owner · Electrical★ 5.0
“Ran our first one on a job we'd already priced manually as a test. It landed within a few percent of my number, and the differences were easy to see because the workings are shown.”
EMElena M.Estimator · Electrical★ 5.0
“Labour allowances were my worry — a plausible number can still lose you money. Our confirmed allowances get applied the same way every time now.”
TMTess M.Estimator · Electrical★ 5.0
“My favourite part is the open questions list. Anything unclear goes on it for the builder instead of me guessing. Builders actually respond well to being asked.”
SMSteve M.Contracts Manager · HVAC★ 5.0
“Amendments used to mean re-doing half the estimate. Now I drop the revised docs into the same chat and it shows me what changed and re-prices it.”
SLSophie L.Director · Electrical & Solar★ 5.0
“Went in expecting a novelty. First commercial tender pack we ran came back with a BOQ I could actually defend line by line to the builder.”
BJBec J.Owner · Electrical & Solar★ 5.0
“We didn't even have a proper estimating spreadsheet when we started. It built our BOQ structure and pricing workbook from scratch in setup.”
TMTess M.Estimator · Electrical★ 5.0
“My favourite part is the open questions list. Anything unclear goes on it for the builder instead of me guessing. Builders actually respond well to being asked.”
SMSteve M.Contracts Manager · HVAC★ 5.0
“Amendments used to mean re-doing half the estimate. Now I drop the revised docs into the same chat and it shows me what changed and re-prices it.”
SLSophie L.Director · Electrical & Solar★ 5.0
“Went in expecting a novelty. First commercial tender pack we ran came back with a BOQ I could actually defend line by line to the builder.”
BJBec J.Owner · Electrical & Solar★ 5.0
“We didn't even have a proper estimating spreadsheet when we started. It built our BOQ structure and pricing workbook from scratch in setup.”
STRAIGHT ANSWERS
The questions we get on every call.
Straight answers from people who build these for trade businesses. If yours isn’t here, bring it to the call.
Every line shows its drawing, page and revision, and is tagged measured, calculated, allowance (with its rule) or flagged. Your estimator signs off the BOQ before anything is priced, and nothing goes out until you approve it.
We tried ChatGPT and it was way off.
Fair enough. Estimating isn’t one task, so one prompt was never going to do it. This runs the 15 stages a good estimator works through, and it’s proven on your completed jobs first.
What if the test jobs don’t match?
Then we find out why before you rely on it. We show you every difference and fix the rules, never the answer. You keep quoting the way you do now until it matches.
Is my data safe?
Your files stay yours, kept in your own private setup and never used in anyone else’s plugin. It runs in your own business Claude or ChatGPT account, and on a business plan your data isn’t used to train their models by default. We sign an NDA first.
What about my team?
Will it replace my estimator?
No. It takes the redoing and the typing off them. They check the numbers, make the calls and approve the price.
How much of my time does setup take?
You don’t need anyone technical, just someone who knows how you price a job. They send us the files, answer our questions and check the first job with us line by line. We do the rest.
What if it only works while you’re around?
It won’t. Your team gets a walkthrough, a recording and a step-by-step guide, and anyone technical sees how it works under the hood. No key-person risk on us.
What if things change?
What if our rates or process change?
Change them. Your rates, rules, templates and workflow are 100% editable, so it changes as your business does.
Can you keep building with us after setup?
Yes, if there is useful ongoing work. First, we deliver your paid estimating setup. Then we can agree monthly priorities and a set number of Mac’s implementation hours at A$150 an hour. Dashboards, integrations and routine support can use those hours. Any ongoing work needs its own proposal and agreement.
Cost and next steps
What does it cost?
A$6,000 fixed for the agreed estimating setup. We configure it around your process and test it on your completed jobs. Your Claude or ChatGPT subscription is paid separately.
Which Claude or ChatGPT plan do I need?
A business plan on either, so your files stay in your company’s own account. You pay them directly, not us. We’ll confirm the right plan for your team on the call.
What’s the 14-day money-back guarantee?
The 14 days start once we have your files: three quoted jobs (tender documents, your BOQ and the quote you sent), your pricing sheet and your quote template. If your plugin isn’t set up and in your hands within 14 days, you get your money back. Every cent.
What happens on the call?
30 minutes, online. Bring a recent tender and the decision maker. If it’s a fit, you can lock in your start date on the call.
What trades does it work for?
Commercial subcontractors who quote from drawings. So far that’s HVAC, electrical and solar businesses. Another trade? Tell us when you book and we’ll come prepared.
Your estimating, with receipts.
Proven on three of your own jobs before you rely on it. Book a 30-minute call and bring a recent tender.
